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ShiftAdmin alternative: RotaBay
Cloud-based schedule-generation software for medical staff (emergency medicine, anesthesia, radiology, urgent care, surgery, nursing) built around an auto-scheduling algorithm with 100+ default rules, plus provider self-service shift trading/pickup, time-off requests, time tracking, payroll integration (ADP, Paylocity, Paycor, Paychex), and HIPAA-compliant messaging. To be fair to ShiftAdmin: large built-in rule library (100+ default rules) reduces custom configuration work for common scheduling patterns, and reviewers repeatedly single out customer support quality ("some of the best customer service I've experienced"). Here's how it actually compares to RotaBay on the things that matter for a mid-size team choosing between them - sourced facts only, no marketing copy.
Feature-by-feature
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| Feature | RotaBay | ShiftAdmin |
|---|---|---|
| Auto-generation with fairness math | Yes - fairness-weighted generator, free to try | Rule-based generation, 100+ default rules (fairness math not stated) |
| Published no-login who's-on page | Yes, on every plan | Not confirmed in our research |
| Per-provider ICS calendar feeds | Yes, on every plan | Not confirmed in our research |
| Swap requests | Yes, Practice plan | Yes - provider trade/pick-up self-service |
| Self-serve signup | Yes - no card, no demo call | No - no self-serve signup (per site review) |
| Published pricing | Yes - Free and $39/mo, shown on this site | No - not published (/pricing returns 404) |
| Flat pricing (not per-provider) | Yes - $39/mo flat, unlimited providers | Not confirmed in our research |
What users say about ShiftAdmin
“At one point we had three emergency departments all scheduled via shiftadmin.”
“Time to create a schedule for dozens of radiologists is onerous.”
Pricing
RotaBay
Free, or $39/mo flat
Roster (free): 1 team, up to 10 providers. Practice ($39/mo): unlimited teams, providers and schedules - one flat price, never per provider.
Details checked 2026-07-02; check ShiftAdmin's site for current information.
Common questions
No - ShiftAdmin does not publish pricing publicly; you'll need to talk to sales or request a demo to get a quote.
Try RotaBay instead of ShiftAdmin
Free to start, no card, no demo call. Generate your first fair schedule in minutes.